Notion vs OneNote (2024): Which Software Ought to You Use? – Uplaza

Notion and OneNote are two main digital note-taking functions that supply job and mission administration capabilities. Each functions can assist you seize concepts, arrange data, and monitor duties.

Whereas they’ve some similarities, there are some key variations that make every higher fitted to particular use instances. On this article, we spotlight every software program’s professionals, cons, standout options, and pricing. We additionally share some ideas that will help you select between Notion and OneNote.

Notion vs OneNote: Comparability desk

Options	Notion	OneNote
Beginning worth (billed yearly	$10 per person per 30 days	$6 per person per 30 days
Eternally free model	Sure	Sure
Word-taking	Sure	Sure
OCR	No	Sure
Undertaking administration	Sure	No
Pre-built templates	Sure	Restricted

Notion vs OneNote: Pricing

Notion and OneNote each supply perpetually free variations along with paid variations. Notion’s pricing is extra geared towards companies, providing three paid pricing plans, together with an enterprise tier. In the meantime, OneNote is bundled with most Microsoft subscriptions, together with each private and enterprise plans.

It’s a bit troublesome to check their pricing plans straight since Microsoft bundles collectively so many instruments and Notion is extra of a standalone answer, however I’ve listed the pricing particulars beneath to assist making a decision.

Notion pricing

Notion presents 4 pricing tiers:

• Free: This perpetually free plan prices $0 and permits you to add recordsdata as much as 5 MB and presents a 7-day web page historical past.
• Plus: This plan prices $10 per person per 30 days billed yearly or $12 per person per 30 days billed month-to-month. It permits you to add limitless recordsdata and presents a 30-day web page historical past.
• Enterprise: This plan prices $15 per person per 30 days billed yearly or $18 per person per 30 days billed month-to-month. It permits you to add limitless recordsdata and presents a 90-day web page historical past.
• Enterprise: This plan requires a customized pricing quote from the gross sales group and contains further options reminiscent of limitless workspaces and limitless extensions.

The elective Notion AI prices $8 per person per 30 days billed yearly, or $10 per person per 30 days billed month-to-month. A trial of the Marketing strategy and a demo or trial of the Enterprise plan can be found upon request.

For extra data, learn our full Notion evaluation and take a look at our record of Notion options.

OneNote pricing

OneNote is offered to obtain without spending a dime on any machine. You do want a Microsoft account so as to use the OneNote app, however it doesn’t must be a paid subscription. Nevertheless, a paid Microsoft 365 or Microsoft Enterprise subscription will get you entry to extra OneNote options, reminiscent of stickers and the power to retailer recordsdata domestically on Home windows units.

The costs for private Microsoft 365 subscriptions are as follows:

• Microsoft 365 Private: $6.99 per 30 days or $69.99 for the whole 12 months.
• Microsoft 365 Household: $9.99 per 30 days or $99.99 for the whole 12 months.

There are 4 enterprise plans out there for employers to select from:

• Microsoft 365 Enterprise Fundamental: $6 per person per 30 days billed yearly or $7.20 per person per 30 days billed month-to-month.
• Microsoft 365 Enterprise Normal: $12.50 per person per 30 days billed yearly or $15.00 per person per 30 days billed month-to-month.
• Microsoft 365 Enterprise Premium: $22 per person per 30 days billed yearly or $26.40 per person per 30 days billed month-to-month.
• Microsoft 365 Apps for Enterprise: $8.25 per person per 30 days billed yearly or $9.90 per person per 30 days billed month-to-month.

For extra data, learn our full OneNote evaluation or try our OneNote Insider’s Information.

Notion vs OneNote: Characteristic comparability

Word taking

Winner: OneNote

Each software program have excellent note-taking capabilities, together with a number of note-taking choices reminiscent of audio and net clippings. Nevertheless, they differ within the finer particulars. Whereas I feel that OneNote presents higher free-form note-taking for people, Notion supplies a greater construction for organizing notes and collaborating with others.

A key benefit of OneNote is its optical character recognition (OCR) capabilities, which permit it to learn textual content from photos. Because of this if you add paperwork with photos into OneNote, it may well learn the textual content within the photos to create an editable and searchable doc. Notion doesn’t at the moment supply OCR, and it’s truthfully one of many platform’s most evident omissions.

Pre-built templates

Winner: Notion

Notion presents a much more in depth vary of pre-built templates to assist groups get began. This contains templates for mission roadmaps and checklists, along with primary observe taking. If not one of the present templates meet your wants, you may also create, customise, and share your personal templates from scratch.

OneNote presents primary templates and likewise permits customers to create their very own templates; nevertheless, this function in OneNote is considerably restricted in comparison with Notion.

Process and mission administration

Winner: Notion

OneNote is appropriate for primary job administration, reminiscent of creating job lists, setting reminders, and assigning duties. Nevertheless, its deal with note-taking signifies that the platform isn’t sturdy sufficient for something greater than restricted job administration, and I positively wouldn’t advocate it for mission administration. In distinction, Notion presents a variety of job and mission administration instruments, together with kanban boards, mission monitoring, and a number of mission views.

Remember that each Notion and OneNote are lacking some core mission administration options, reminiscent of Gantt charts and workflow automation. If that’s what you want, I counsel trying out our mission administration software program overview for different platforms which may higher suit your workflow necessities.

Information base and studying content material

Winner: Notion

With Notion, customers get entry to a extra complete data base and studying heart, which incorporates common webinars and a whole bunch of useful articles. There’s additionally a vibrant neighborhood discussion board that gives peer-to-peer help.

Microsoft presents a devoted help part for the OneNote app with person manuals, tutorials, and guides. There’s additionally a neighborhood discussion board for primary troubleshooting help. Nevertheless, OneNote doesn’t supply the identical stage of data base and studying content material as Notion.

Safety

Winner: OneNote

Inside OneNote, customers can shield particular sections of notes with a password. This helps preserve your data safe if you find yourself sharing notes with others. The part that’s protected won’t seem in any searches.

Notion doesn’t supply the instruments to password-protect particular sections of your notes. Nevertheless, it does mean you can select who can entry totally different recordsdata.

Notion professionals and cons

Professionals of Notion

• Straightforward to collaborate with others on notes.
• Process and mission administration instruments out there.
• Many pre-built templates out there.
• Greater than 90 integrations to select from.

Cons of Notion

• No OCR.
• Can’t password shield particular person notes.

OneNote professionals and cons

Professionals of OneNote

• Performs properly with the Microsoft ecosystem.
• Wonderful for particular person note-taking.
• Can password shield particular person notes.
• Supply restricted OCR capabilities.

Cons of OneNote

• Information and studying sources are extra restricted.
• Fewer integrations than Notion.

Ought to your group use Notion or OneNote?

Select Notion if:

• It’s good to collaborate with others on notes.
• You need many pre-built templates to select from.
• You want extra sturdy job and mission administration instruments.
• You need a whole lot of sources for data and help.

Select OneNote if:

• You already subscribe to a Microsoft paid plan.
• You might be principally searching for a note-taking app for particular person use.
• You need OCR capabilities.
• You need to have the ability to password shield particular person notes.

Assessment methodology

To match Notion vs OneNote, I created free accounts with every service and examined them out for myself. I additionally consulted product documentation in addition to person critiques. Throughout the writing of this evaluation, I thought of options like observe taking, templates, and job administration. I additionally thought of different elements, reminiscent of pricing and buyer help.

FAQ

Is Microsoft OneNote higher than Notion?

Microsoft OneNote is a wonderful possibility without spending a dime observe taking, and it’s a better option than Notion if you’re already a Microsoft person. Nevertheless, Notion is a better option for groups that want collaboration options, job and mission administration, and extra integration choices.

Is something higher than OneNote?

OneNote is a observe taking answer that gives a beneficiant free plan and is well-suited for particular person observe taking. Nevertheless, it doesn’t have essentially the most intuitive interface, and integrations are restricted. If OneNote doesn’t meet your standards, we advocate trying out options like Notion, Evernote, and Obsidian.

Is Notion one of the best for note-taking?

Notion is a wonderful free possibility for observe taking. It additionally contains extra instruments for mission and job administration. If Notion isn’t the proper app in your wants, there are many different choices to discover, together with OneNote, Evernote, and Obsidian.