Notion vs. Todoist (2024): Which Software program Ought to You Use? – Uplaza

Notion and Todoist are two well-liked software program choices that supply each process administration and restricted challenge administration options.

Based mostly on my hands-on testing, I discovered that Todoist is healthier for people in search of a digital to-do checklist app, whereas Notion is an efficient choice for small groups that want easy challenge administration options in addition to note-taking instruments.

On this Notion vs Todoist overview, I’ll cowl pricing plans, options, and professionals and cons that can assist you resolve which one is the appropriate alternative on your wants and finances.

Notion vs Todoist: Comparability desk

Options	Notion	Todoist
Beginning value (billed yearly)	$10 per person monthly	$4 per person monthly
Venture views	6	3
Process dependencies	Sure	No
Native Gantt charts	No	No
Pre-built templates	Sure	Restricted
Be aware-taking options	Sure	Restricted

Notion vs Todoist: Pricing

Notion and Todoist each supply a number of pricing plans along with a ceaselessly free plan that helps a restricted variety of customers. Notion is costlier than Todoist, however customers additionally get extra options with Notion, so the fee improve could also be value it for groups in search of small enterprise challenge administration software program. Nonetheless, in case you’re simply seeking to handle your private duties, then I feel that both free plan will most likely meet your wants.

Notion pricing

Notion affords 4 pricing tiers:

• Free: This ceaselessly free plan prices $0 and lets you add information as much as 5 MB and affords a 7-day web page historical past.
• Plus: This plan prices $10 per person monthly billed yearly or $12 per person monthly billed month-to-month. It lets you add limitless information and affords a 30-day web page historical past.
• Enterprise: This plan prices $15 per person monthly billed yearly or $18 per person monthly billed month-to-month. It lets you add limitless information and affords a 90-day web page historical past.
• Enterprise: This plan requires a customized pricing quote from the gross sales staff and contains additional options corresponding to limitless workspaces and limitless extensions.

The optionally available Notion AI prices $8 per person monthly billed yearly, or $10 per person monthly billed month-to-month. A trial of the Marketing strategy and a demo or trial for the Enterprise plan is on the market upon request.

For extra info, learn our full Notion overview and take a look at our checklist of Notion alternate options.

Todoist pricing

Todoist affords three pricing tiers:

• Newbie: Free for as much as 5 private tasks and 5 company per product.
• Professional: $4 per person monthly if billed yearly, or $5 per person monthly if billed month-to-month.
• Enterprise: $6 per person monthly if billed yearly, or $8 per person monthly if billed month-to-month.

For extra info, learn our full Todoist overview and take a look at our checklist of Todoist alternate options.

Notion vs Todoist: Characteristic comparability

Process administration

Winner: Notion

Each Notion and Todoist have glorious process administration capabilities. You possibly can create and manage duties, set reminders, arrange recurring duties, and monitor process progress in each platforms.

Todoist does supply some collaboration instruments, corresponding to feedback and the power to assign duties to somebody, however many of those are paywalled behind the costliest pricing plan.

In the meantime, Notion affords extra in depth instruments, which is a serious purpose why its challenge administration options scored effectively in our professional rankings. For instance, Notion affords process dependencies, whereas Todoist doesn’t. Todoist is nice for particular person use — in truth, I used it to handle my very own private do-so checklist for a few years — however I like to recommend Notion for groups.

Venture views

Winner: Notion

Notion affords six challenge views to select from (desk, checklist, kanban board, gallery, calendar, or timeline), whereas Todoist solely affords three (checklist, calendar, and kanban board). Whereas these choices are an awesome begin, the platforms do lack some well-liked challenge views, corresponding to native Gantt charts, which I used to be disillusioned to see.

For added challenge views, you’ll have to depend on third get together plug-ins, or swap to a extra strong enterprise challenge administration software program.

Pre-built templates

Winner: Notion

Pre-built templates imply that you simply don’t have to start out each challenge from scratch, saving you effort and time. That’s why I actually respect that Notion affords so many templates (greater than 10,000) that customers can copy and customise to suit principally any challenge.

In Todoist, the pre-built templates are easier and are geared towards creating and managing duties. Customers who desire a fast process checklist setup will most likely get pleasure from utilizing Todoist extra, however in case you’re in search of quite a lot of templates, then Notion is the clear winner.

Be aware-taking

Winner: Notion

Notion affords specialised note-taking instruments which are missing in Todoist. These embody the power to create customized tables and databases, a wider vary of formatting choices, and media embedding instruments. With Notion, I used to be additionally in a position to create a hierarchical construction inside the notes by including subpages and sections.

In distinction, Todoist solely affords fundamental note-taking instruments designed to offer context for particular duties. You do have the choice of integrating with totally different third-party note-taking apps to increase Todoist’s performance, however in case you’re in search of an all-in-one platform, then Notion is the clear alternative right here.

Notion professionals and cons

Professionals	Cons
Intuitive and user-friendly UI.	Gentle on reporting and analytics.
Specialised note-taking capabilities.	Restricted security measures.
Excellent workspace customization.
Number of pre-built templates.

Todoist professionals and cons

Professionals	Cons
Clear and environment friendly interface.	Free plan lacks fundamental options corresponding to auto backup.
Cross-platform automated syncing.	Frequent value modifications.
Pure language assist.	Not appropriate for advanced tasks.
Low beginning value.

Ought to your group use Notion or Todoist?

Select Notion if . . .

• You’re in search of easy challenge administration software program on your staff.
• You want process dependencies and different extra superior options.
• You need extra templates to select from.
• You wish to take notes inside the platform.

Select Todoist if . . .

• You’re in search of process administration software program for particular person use.
• You want extra reasonably priced pricing plans.
• You desire a software program with a decrease studying curve.
• You don’t want quite a lot of templates or note-taking options.

FAQs

Which is healthier, Notion or Todoist?

Based mostly on my hands-on testing, Notion is a more sensible choice for small groups in search of easy challenge administration options in addition to note-taking instruments, whereas Todoist is extra well-suited to people in search of private process administration and digital to-do lists.

Are you able to combine Notion and Todoist?

Neither Notion nor Todoist affords a local integration for the opposite software program, which suggests you’ll want a third-party answer. They each join with Zapier, which is a device that can be utilized to sync two software program platforms even when they don’t supply a local integration.

Evaluation methodology

To match Notion and Todoist, I signed up totally free accounts on each platforms so I might check them. Whereas scripting this overview, I thought of options corresponding to process and subtask creation, collaboration talents, challenge views, pre-built template libraries, and note-taking instruments. I additionally weighed different elements corresponding to pricing plans, free trials, buyer assist, interface design, and ease of use.